Manage group
With this process element, Intrexx share groups can be managed per process.
Manage group-Create action
The Manage group action can be found in processes in the "Elements" area. It belongs to the category "Actions - Intrexx Share". From there, it can be dragged and dropped to the desired position in the process chain and then configured. General information on creating process elements can be found here.
If you have created the Manage group action on the workspace, open the properties dialog by double-clicking on the element.
General
All information on this dialog can be found here.
Click "Next".
Group
Group
Static group
A specific group is managed with this option.
Select Intrexx Share group
Opens a dialog in which a group can be selected from Intrexx Share.
Group from data field
The group can also be read from a data field. To do that, the Intrexx Share group's GUID needs to be stored in a data field. Select this field from the drop-down list.
Group from system value
A system value that provides the GUID of the Intrexx Share group can be defined here.
Edit system value
Opens a dialog in which the system value can be defined.
Action
Manage members
You have the following options with this setting:
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Replace member(s)
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Keep previous members, add new ones
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Remove all members
All of these options relate to the members of a group apart from the moderator. The moderator is always retained as a member, regardless of which action you perform with the "Manage group" process element.
Manage moderators
You have the following options with this setting:
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Replace moderator with exactly one moderator (compatible with Intrexx Share 1.0 and 1.1)
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Replace moderators by any number of moderators (from Intrexx Share 2.0)
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Keep previous moderators, add new ones (from Intrexx Share 2.0)
From Intrexx Share 2.0, the moderator is set directly. In previous versions, the selected user received an invitation that they first had to accept to become the moderator. If the selected user is not yet a member of the group, they will be added to the members.
Close group (from Intrexx Share 2.0 on)
From Intrexx Share 2.0, groups can be closed. Feeds and comments cannot be made for closed groups. Feed actions, such as ""liking"", are also switched off.
Delete group
You can select the behavior for the deletion here.
Define as 'deleted'
The group is retained and can be restored if necessary.
Delete immediately
The group is deleted irrevocably.
Click "Next".
Data source
If you selected the "Replace members" or "Keep existing members, add new ones" action in the previous step, you can define the origin of the data for members here.
Static users
Here you will find the list of user objects that are currently entered as members of the group.
Add user object
Opens a dialog in which user objects can be selected.
Remove user object
Deletes the currently selected user object.
Users from data field
Users can be read dynamically from data fields that contain user GUIDs or IDs here. Select the corresponding data field here.
User from data group query
Members can also come from other applications.
Application, Data group, Data field
Select the application, data group and data field whose values should be used. The same applies for this setting as well, the data field must contain the users' GUIDs and IDs.
Current user / Superior / Deputy
This setting means that the currently logged in user is seen as a member of the group. The manager or deputy of the current user can also be used.
System value
With this setting, a system value can be defined that provides the user GUIDs or IDs.
Edit system value
Opens a dialog in which the system value can be configured.
Moderator
If you selected the "Replace moderators with exactly one moderator" action in the previous step, you can define the origin of the data for this moderator here.
Current user
The current user will be entered as the moderator with this option.
Static users
A specific user can be defined as the moderator here.
Add user object
Opens a dialog in which a user can be selected.
Users from data field
Users can be read dynamically from data fields that contain user GUIDs or IDs here. Select the corresponding data field here.
Supervisor / Deputy
This setting means that the currently logged in user is seen as the moderator of the group. The manager or deputy of the current user can also be used.
System value
With this setting, a system value can be defined that provides the user GUIDs or IDs.
Edit system value
Opens a dialog in which the system value can be configured.
Moderators
If you selected the option "Replace moderators with any number of moderators" or "Keep existing moderators, add new ones" in the previous step, you can define the origin of the data for the moderators here.
Static users
Specific users can be defined as the moderators here.
Add user object
Opens a dialog in which the users can be selected.
Users from data field
Users can be read dynamically from data fields that contain user GUIDs or IDs here. Select the corresponding data field here.
User from data group query
Moderators can also come from other applications.
Application, Data group, Data field
Select the application, data group and data field whose values should be used. The same applies for this setting as well, the data field must contain the users' GUIDs and IDs.
Current user / Superior / Deputy
This setting means that the currently logged in user is seen as the moderator of the group. The manager or deputy of the current user can also be used.
System value
With this setting, a system value can be defined that provides the user GUIDs or IDs.
Edit system value
Opens a dialog in which the system value can be configured.
Click "OK" to complete the configuration.
Exception handling
On this page, you can define the behavior in the case of errors.
Performing the action when the group is not found in Intrexx Share
An error is triggered if the current group does not exist in Intrexx Share.
Performing the action when the Group module is hidden in Intrexx Share:
The group module can be shown/hidden via the administration area in Intrexx Share. If the group module is hidden, an error is displayed.
Performing the action when a moderator does not have an Intrexx Share profile
This option is only available if the "Manage moderators" action was configured in the previous step. If the configured moderator does not have a profile in Intrexx Share, an error is triggered.
Performing the action when Intrexx Share 1.0 or 1.1 is used in the portal
This option is only visible when one of the following actions, which are available as of Share 2.0, was selected in the previous step:
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Replace moderators with any number of moderators
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Keep existing moderators, add new ones
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Close group
If one of these actions is configured, at least Intrexx Share 2.0 is required in the portal. If the process is used in a portal with Share 1.0 or 1.1, an error is triggered.
Configure exception handling
Opens a dialog in which you can select whether the transaction should be aborted or continued.
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