Groups

Groups let you collaborate on posts, files, and documents. Topic-related content can be easily edited together with other Intrexx Share users.

1. Open module

Click on "Groups" in the navigation bar to switch to the module.

2. Groups

The overview page displays all groups that are visible to you. The view can be switched between a tile and list view.

3. Filter information

The buttons can be used to filter the groups according to "My" (groups that you have created yourself or in which you are a member), "Recommendations" and "Other groups " (groups in which you are not yet a member). You can also filter the groups that have been marked as favorites by clicking on the star button. For each group listed here, you will also find a star button. Click on it to mark the corresponding group as a favorite.

Favorite groups can also be called up in the navigation under "Groups" using the star symbol.

5. Create group

To create a new group, click on "Create group" on the right-hand side of the page.

When you create a new group, you will automatically become one of the group's moderators. After creating the group, multiple moderators can also be defined.

Visibility

Visibility can be defined as public, restricted or private. Public groups and their posts are visible to all users. A restricted group is visible to all Intrexx Share users, but the content of the group and the posts can only be seen by group members. Private groups are visible to selected users only.

Activate membership requests

Public groups provide non-members with the ability to apply for membership. Moderators of the group can approve or reject member requests. Non-members will see the ""Apply"" button on the overview page, which can be used to send a request. Group moderators can view and edit applications on the group's detail page via the "Applications" member button.

Members

Members of a group can be managed via the Intrexx Share distribution list.

Members can send recommendations

With this setting, you allow the members of the group to recommend the group to other Intrexx Share users.

Users are allowed to create connections

In order for members of the group to be able to use the "Integrate modules" feature, this setting must be set when the group is created. Group members can then create and view new or existing events, polls, projects, file folders, and photo albums directly in the group.

Show group on News

This setting is used to draw attention to the new group by means of a note in the news.

Group details

The detail page of a group is divided into two sections. In the upper section, all the essential information about the group is displayed.

Members

The number of group members is displayed here. Clicking on this button opens a detail page where members and applications can be viewed and managed.

Moderators of the group can add more members to the group via ""Manage members"". Members and moderators can also "recommend the group" if the moderator has set the corresponding setting when creating the group.

Via the options menu, members can be appointed as moderators, but members can also be removed from the group. At least one moderator must be defined. A moderator cannot leave the group until another moderator is defined.

Files

All files added to posts and comments are available here with one click.

Create chat

You can start a chat with individual members or the whole group here. Further information on this topic can be found here.

Options

You can access a menu with the following menu items here:

Edit

Groups can be edited by the creator or the moderators.

If you are editing an existing group, you will also find the "Close group" setting at the bottom of the input page. This closes the group, which means that group moderators and members can no longer write posts.

Unsubscribe group

Here you can activate or deactivate whether group posts are displayed in the news.

Copy link

Copies a group link to the clipboard.

Posts

In the lower section of Group details, posts can be created and comments can be left. All information on this topic can be found here.

Furthermore, information from other modules can be displayed in groups.

Integrate modules

In the group details, new or existing events, surveys, projects, file folders and photo albums can be created and displayed.

To do this, click on "Create new connection" and select the desired module. The input page will appear, where you can connect an existing object (e.g. an existing project) or a new object (e.g. a new project).

A tab is generated in the group for each added element, via which the relevant data and the most important editing options are displayed.

Who can integrate modules into groups?

Group facilitators can always integrate modules into groups. Group members can optionally integrate modules. This must be enabled by the group moderator in the group properties under ""Members may create connections"".

Which objects can be integrated?

If an existing element is added to the group, a selection list is displayed with entries that the creator can add. Additionally, group members can also be invited. The available entries depends on the authorization to the records.

Different entries are available here for the various modules.

Events

If an existing event is integrated, the events can be selected,

• the user is attending

• the user is maybe attending

• the user has created his/herself

Events are not offered for selection if

• the events are archived

• the user is not attending the event.

The setting "Invite group members to the event" is only displayed if the user is the creator of the event. Click on "Save connection" to automatically invite the members.

Project

If an existing project is added, the projects can be selected

• the user is a member

• the user is a project leader

Projects are not eligible if

• the projects are archived

The "Add group members to project" setting is only displayed if the user belongs to the project management of the project.

Poll

If an existing survey is added to the group, the surveys are selectable

• the user has created

Surveys are not eligible if

• the user has not yet voted

The setting "Invite group members to the poll" is only displayed if the user is the creator of the poll and the poll is visible to a restricted group of people.

Filebox

If an existing file folder is added to the group, the file folders can be selected

• the user has created

• have been released to the user

File folders are not selectable if

• the user has no permissions for the folder

The setting "Add group members to folder" is only displayed if the user is the creator of the folder.

Photo albums

If an existing photo album is added to the group, the photo albums can be selected

• the user has created

• have been released to the user

Photo albums are not selectable if

• the user has no permissions for the album

The setting "Add group members to photo album" is only displayed if the user is the creator of the photo album and the photo album is visible to a restricted group of people.

Who is allowed to remove integrated modules?

Both moderators and the creator of the link are allowed to remove it. On mouse contact with an integrated object, the button "Delete connection" is displayed for authorized users on the corresponding tab, which can be used to remove the integrated object again. The record will still exist and can be retrieved and edited in the corresponding module.

Groups plugin for newsfeed

All information about plugins can be found here.