Licensing

Intrexx offers six different editions:

  • Intrexx Starter

  • Intrexx Advanced

  • Intrexx Professional / Intrexx Professional Flex

  • Intrexx Premium / Intrexx Premium Flex

The editions differed in terms of specific available product features and licensing options.

Named User

In all Intrexx editions, named-user licensing is the standard. This includes every user who is set up as an individual user in the Users module. Under the terms of the license agreement, it is not permitted to license an Intrexx system using so-called group accounts, in which, for example, multiple people share a single account.

A named user can—depending on the edition being used—take full advantage of all the features in Intrexx.

Light User

Light-user licensing is available in the Professional Flex and Premium Flex editions.

It may be the case that not all employees have their own PC workstation, but they may still have shared workstations, information screens, etc. Need access to the platform—either to retrieve information or to access self-service applications such as vacation requests or shift schedules.

The Light User license grants the respective users write access to five applications. System applications are not subject to this restriction. In addition, Intrexx Share can always be used without reducing the number of applications that can be deployed. Light users can access all applications they are authorized to use in read-only mode.

To fully and correctly license Light User, please follow these steps:

  1. Add the desired users to the " Light User " user group

  2. Add a License

  3. Assign Applications

External User

If you wish to operate a platform that requires licensing for a large number of external users (partners, customers, suppliers, citizen portals), you have the option of external user licensing. Here, you can take advantage of a very affordable price for a full license. An external user has unrestricted access to any number of applications as long as they have the appropriate read and write permissions. To identify a user as an external user, a distinguishing feature is required. These distinguishing features are, first, the user's email address, which is stored in the Users module, and, second, membership in the External User group.

To fully and correctly license External Users, please follow these steps:

  1. Add the desired users to the " External User " user group

  2. Add a License

  3. Register Domains

Applications

In the Professional / Professional Flex, Premium, and Premium Flex editions, you can create as many applications as you like without needing additional licenses.

In the Intrexx Starter and Intrexx Advanced editions, applications created with Intrexx must be licensed. In this context, an application—regardless of its size—is an application created and published in the Applications module that contains at least one data group.

In the Starter Edition, you can create up to 15 applications (max. 25 users); in the Advanced Edition, you can create up to 30 applications with access for any number of users.

Licenses for the applications can be purchased in packs of 5 and easily added in the License Manager.

Once the licenses have been used up, no additional applications can be created, imported, or published on the platform. Applications can still be created and saved to the local hard drive.

Licensing an Application During Import

When importing an application that requires a license for which no license has yet been registered in the License Manager, you can enter the license key by clicking the "Enter License Key " link. If you click " Skip " here, the dialog box will appear when you open the application.

License Information

When the application is open, you can access the license information via the main menu under Application / View License.

Application Name and Publisher

At the top of the dialog box, you'll see the name of the application and information about the publisher.

License Notice

Opens a dialog box that displays information about the license.

Intrexx Solutions

Opens the corresponding page at www.intrexx.com.

The available number of application licenses has been exceeded

If you have created a portal via an import that contains more applications than there are available licenses, you will be notified of this situation by a warning. Please simply purchase additional licenses for the applications or remove applications from your portal.

System applications are not included in the count of possible applications.

Add Light Users and External Users to the user group

In the Users module, you'll find two user groups: Light User and External User. You can add the desired users as members as follows:

1. Open the user group's Properties dialog box by double-clicking the group.

2. Go to the Members tab.

3. Click Add.

4. Select the desired users.

5. Click OK to save your selection and close the dialog box.

6. Click OK in the Properties dialog box to save the changes and close the dialog box.

Membership can be either direct (the user is a direct member of the group) or indirect (the user is a member of the group through another role or group membership). If you use a user registration application, users can be added to this group very easily through a simple workflow.

Add Licenses

Once you have received your license key, you can enter it in the License Manager. You can access the License Manager from the Tools menu in the main menu. To do this, first log in to the portal for which you want to add licenses.

Click here to add a license to .

Enter the license key here and click Next.

The individual licenses included in the license key are displayed here. Click OK.

Agree to the license terms here, and then click OK.

License Manager

All the licenses you are using are displayed on the License Manager's home page.

In the event of license violations—such as having too many users created—the corresponding license line is highlighted in red. When warnings are displayed or when only 10% of the licensed user quota remains, the license row is highlighted in yellow.

Add a License

Opens a dialog box where you can enter a new license key.

Add a License

Enter the license key here and click Next.

License Information

This page provides additional information about the license's validity. Click OK.

Remove License

Deletes the currently selected license key.

Edit License

This button is active when an application license is selected. It opens a dialog box where you can edit the license title.

License Title

If this is an application license, you can enter a title here that will be displayed for the application in the License Manager.

Then click OK.

Highlight New Licenses

With this setting, newly entered licenses are highlighted in color.

Keyboard shortcut CTRL + F

Opens a dialog box where you can search for license keys.

View Details

Clicking " " opens a dialog box that displays the current license distribution overview.

Details

The license type and license key are displayed here. If applicable, the license expiration date is also displayed. A warning message is displayed for licenses that have expired or are about to expire.

Light User License: Applications

Once you have added your Light User license, you can assign the desired applications.

To do this, go to the " Light User License: Applications " tab in the License Manager and click " " to add applications. You can then select the applications. Click OK to apply your selection.

Please note that these users will not be granted write permissions for any applications other than the five listed. This is considered an attempt to circumvent licensing requirements.

If no corresponding license has been entered yet, the text " This option is not available for this portal " is displayed here by default. If a corresponding license is registered, the configuration option is enabled.

External User License: Domain

Once you have added your External User license, you can assign the domains that identify your internal users. To do this, define the domain names that identify your users as internal users. If your company has, for example, the email domain “example.org,”then all users with that domain are identified as internal users (e.g., Clara.Wehrle@example.org). A user without an email address is also considered an internal user. All other users are counted as external users.

The primary business email address must be entered in the Users module, under" Contact" in the user account.

To add a domain, go to the " External User License: Domain" tab in the License Manager. Click " " and then " Add Domain." You can then enter the domain. Click OK to add the domain to the list.

This way, you can (and are required to) enter all internal domains here.

If no applicable license has been entered yet, the message " This option is not available for this portal " is displayed here by default. If a corresponding license is registered, the configuration option is enabled.

Full Licensing

Both in the License Manager and in the portal ( (License Information) indicates that you have completed the licensing process correctly.

A write access request to a non-shared application by a light user is also indicated by a license notification within the portal.

Request a trial extension

Request a trial extension

As long as you have not purchased any licenses, a red bar will appear at the bottom of the Portal Manager, informing you of the remaining validity period of your trial license.

Open Assistant

Opens a dialog box where you can, among other things, request a trial extension.

The " Administrator " and " Anonymous " users from the Users module do not consume a license. These users should not be deleted, as otherwise it will no longer be possible to log in to the portal.

License Notice: License Not for Productive Use

This message appears at the bottom of the portal in the browser if a test or development license is assigned to the portal. If this is a test or development portal, this message is valid and cannot be disabled.

If this message appears in your production system, please check the licenses. In addition to the actual Portal Server license, a test or development license may also be assigned. In this case, the message will continue to be displayed.

Find out here where to locate licenses and assignments.

Query Users Requiring a License

The number of users on a portal who require a license can be queried from the database using an SQL command. Administrators, Anonymous, and all deactivated users are excluded from the count of users requiring a license and are not included in the results.

If the portal contains more users requiring a license than are authorized under the license, those users must be deactivated or removed accordingly. Otherwise, these users must be licensed with an appropriate license.

Here are the corresponding database queries:

MSSQL

            SELECT COUNT(*) AS LICENSEDUSERS
FROM DSOBJECT INNER JOIN
DSUSER ON DSOBJECT.LID = DSUSER.LID
WHERE (DSOBJECT.BDELETED = 0) AND (DSOBJECT.BDISABLED = 0) AND (DSUSER.LID != 1) AND (DSUSER.LID != 2)

PostgreSQL

            SELECT COUNT(*) AS LICENSEDUSERS
FROM DSOBJECT INNER JOIN
DSUSER ON DSOBJECT.LID = DSUSER.LID
WHERE (DSOBJECT.BDELETED = false) AND (DSOBJECT.BDISABLED = false) AND (DSUSER.LID != 1) AND (DSUSER.LID != 2)