Organize meetings

Create session

Step-by-step guide

To create a new meeting, proceed as follows:

  1. Go to the "Internal" page.

  2. Click on the NEW SESSION button.

    The "Sessions" dialog box is displayed.

    Title

    Enter a title for the meeting here. By default, the title stored on the "Administration" page is displayed.

    Start

    Here, record the date and time when the meeting starts.

    End (time)

    Record the time at which the meeting ends here.

    Intrexx determines the duration of the meeting from the start and end times. The agenda items of the meeting can later be distributed over the duration of the meeting (see Enter agenda and TOPs (items on the agenda)).

    Location

    Enter the meeting location here. By default, the location stored on the "Administration" page is displayed.

    Moderator

    Select the moderator of the meeting here.

    All portal users who belong to the "App_Committee_Moderator" group in the Intrexx user management are offered for selection.

    Participants

    Select here the portal users who are to attend the meeting as participants.

    All portal users who belong to the "App_Committee_Member" group in the Intrexx user management are displayed in the "Selected participants" area on the right. This means that all portal users with the "Member" role take part in the session by default. (General information about users can be found in section User groups and users)

    You can use the arrow buttons to move participants from the right-hand area ("Selected participants") to the left-hand area ("Select participants") and thus exclude them from participating in the session.

    Guests

    Select here the portal users who are to attend the meeting as guests.

    All portal users who belong to the "App_Committee_Guest" group in the Intrexx user management will be displayed in the "Select guests" area on the left.

    You can use the arrow buttons to move the guests from the left-hand area ("Select guests") to the right-hand area ("Selected guests").

  3. Click on SAVE.

    You will return to the "Internal" page.

    The newly created meeting is displayed.

Delete meeting

Step-by-step guide

To delete a meeting, proceed as follows:

  1. Go to the "Internal" page.

  2. Click on the ... button.

    The Edit session dialog box is displayed.

  3. Click on Edit session.

    The dialog box for deleting and editing a meeting is displayed.

  4. Click on DELETE.

  5. Confirm the deletion.

    You will return to the "Internal" page.

    The meeting is no longer displayed.

Edit meeting

Step-by-step guide

To edit a meeting, proceed as follows:

  1. Go to the "Internal" page.

  2. Click on the ... button.

    The Edit session dialog box is displayed.

  3. Click on Edit session.

    The dialog box for editing a meeting is displayed.

  4. Make the desired changes and save your entries.