Manage contacts

View contacts

In the "User" role, you have access to the "Phone book" page. You can find contacts and resources there. The application provides two views for this: tile view and list view. You can switch between the views with an icon.

Tile view

List view

Add to favorites

You can add contacts and resources to your favorites. Click the star icon next to a contact to do this.

Click on the star icon at the top of the page if you only want your favorites to be displayed.

Create contact

You can create new contacts in the "User" role and in the "Manager" role. However, not all resource types to which you can assign contacts may be available to you in the "User" role.

Step-by-step guide

To create a new contact, please proceed as follows:

  1. Click on the New button.

    A dialog box with resource types appears.

    Depending on the user role, different resource types may be displayed.

  2. Select the desired resource type.

  3. Enter the required data in the "Contact" dialog box.

    Please note that the edit fields may differ depending on the resource type.

  4. Click on SAVE.

    You have created a new contact.

Edit and delete contacts

Step-by-step guide

In the "User" role, you can only edit and delete contacts that you have entered.

In the "Manager" role, you can edit and delete all contacts.

  1. Click on the picture or the name of the contact.

    A dialog box with the main contact details is displayed.

  2. Click on the Pencil icon (Edit).

    The dialog box with the contact data appears.

  3. You can now edit the information. Then click on SAVE.

  4. You can also delete the contact. To do this, click on DELETE.

    You have edited or deleted the contact, respectively.

Edit and delete contacts, rooms and fax devices

In the "Manager" role, you have access to the "Manage contacts" page. You can edit and delete deactivated contacts, rooms and fax machines from the clear overview there.

Delete deactivated contacts

Intrexx users are displayed in the phonebook as contacts. If an Intrexx user is deactivated in the Intrexx user administration, the corresponding contact will be deactivated in the phone book. This is displayed on the "Manage contacts" page in the "Deactivated" column.

The "Delete deactivated contacts" button can be used to delete deactivated contacts.

When an Intrexx user is reactivated in the Intrexx Users module, he or she will automatically be added to the phonebook as a contact again.

Export contacts

You can export contacts and process them further if required.

Step-by-step guide

To export contacts, please proceed as follows:

  1. Click on export ().

  2. Select the desired options ().

    Please not that you can adjust the options. More information is available at the end of this section.

     

    Name

    Description
    List, separated by semicolon

    Using each of these options you can create a plain text file (.txt) containing the records in CSV format. You can specify whether the data is separated by either a semicolon, comma or tab.
    List, separated by comma
    List, separated by tab
    Excel 2000

    This option allows you to create an Excel file in .xls format.
    Excel

    This option allows you to create an Excel file in .xlsx format.

    Include field titles as first line

    If you activate this checkbox, the field headings or descriptions are exported as the first line.

    The headings serve as column headers when data is presented in a table.

    Remove HTML

    This options allow you to remove HTML code from the records.

    Export this page only

    If you activate this checkbox, only the page currently displayed in the browser is exported.

  3. Click on SAVE.

  4. Open or save the generated file in the subsequent dialog.

    You have exported the contacts.