The start page of the module is a compilation of portlets. The "Posts" portlet can be found in the middle section of the page. All posts are shown here. On the left of this, you will find the "Navigation" portlet for accessing the other modules of Intrexx Share. The portlets "My contacts", "My events", "Photo albums" and "Ads" are arranged on the right, which briefly display the corresponding information shared with you. The order of the portlets in this column can be changed as desired via Click here for more information about portlets.

In the "News" module - depending on the release - all posts from the module itself and other modules, where posts can be written, are displayed.

Create new post

To create a post, click the "Create new post" box in the top middle.

Your message

Write your text in the "Your message" area. You can enter text or a link to a photo or video. You can enter text or a link to a photo or video. If the selected URL is a link to a video on Youtube, myvideo, vimeo or dailymotion, the corresponding video will be displayed in the posts. Other file extensions, where the video or image will be displayed directly, are swf, mkv, mov, mp4, ogg, oga, ogv, ogx, webm, gif, jpg, jpeg, bmp, png, url and js. To find out how to use smilies and links to profiles in a post, click here.

The size of the post edit box can be enlarged by dragging the mouse at the bottom right corner, if needed.

Add file

Files can be added using the file selection element. A symbol for the respective file extension and file name is then displayed in the post. An uploaded image is shown directly in the post and can be viewed in original size by clicking on it. An uploaded image is shown directly in the post and can be viewed in original size by clicking on it.


You can define who the post is released to (i.e. to whom it is visible) here. The visibility to other users can be defined as follows:

  • Everyone

    All Intrexx Share users see the post on their "News" page, and on the personal page of the creator.

  • Contacts

    The creator and their contacts see the post on the "News" page, and on the personal page of the creator.

  • Private

    Only the creator sees the post on the "News" page, and on his/her personal page.

  • Custom

    The creator and the selected recipients see the post on the "News" page, and on the personal page of the creator.

To create a custom group of recipients, click on "Custom".

The group of recipients can be defined here. Click here for more information.

You can show/hide the release buttons (such as Everyone, Contacts, Private and Custom) in the administration mode, if required.

Read confirmation / Important / Urgent

The "Read confirmation" button can be used to request a read confirmation. Click here for more information. With the "Important" and "Urgent" buttons, a post can be classified accordingly as soon as it is created.


This button saves and publishes your post.

Published posts

The profile picture and name of the creator are shown at the top of the post. Clicking on the profile picture displays the user information that you are allowed to see. Clicking on the name of the creator leads to his/her personal page.

Furthermore, you can see when the post was created underneath. and what kind of release it has. Click on the button to open the options menu for the post. Which menu items are shown depends on which functions are available in the module that the post comes from.

Edit post

This menu item opens a page where the post can be changed. The menu item is available for

Please note that shared posts will also be modified if you modify the original post.

Delete post

Posts can be marked as deleted with this menu item. It will then be hidden and automatically deleted at a later time. Click here for more information.

When deleting posts, the same permissions apply as when editing a post.

The post can be restored, as long as the automatic deletion has not yet taken place, by clicking on the "Undo deletion" link.


With this menu item, posts can be moved to other locations in Intrexx Share.

To do this, you will find three buttons at the top of the page.

Move to a personal page

Moves the post to a personal page.

Enter the name of the user, whose personal page the post should be moved to. The visibility can be edited here and a comment can be added.

Move to a group

Moves the post to a group.

Select here the group the post should be moved to. A comment can be added here as well.

Move to an event

Moves the post to an event.

Select here the event the post should be moved to. A comment can be added here as well.

Hide posts on News

Posts can be shown or hidden here. A hidden post is still visible in the module where it was created, if it was not created in the News module. Posts are hidden only for the current user. Other users can still see posts that you have hidden for yourself. If a post is hidden in another module (such as Events), it is also hidden on News. If you choose to show this post again, it will not be shown on News but in the corresponding module.

Report post

You can report posts with inappropriate content here. The Share Administrators will be notified of this automatically.

Activate/Deactivate notifications

To follow a post, you can activate notifications. Which events you will be informed about, when notifications are activated, depends on whether you have created, commented on or read the post.

If you created the post, you will receive a notification if

  • somebody "likes" the post

  • somebody comments on the post

If you commented on the post, you will receive a notification if

  • somebody "likes" your comment

  • somebody comments on your comment

If you read the post, you will receive a notification if

  • somebody comments on the post

If you create, or comment on, a post, the "Activate notifications" option will be set automatically. As a reader of the post, notifications are deactivated by default.

Search posts

On the right below the edit field for new posts you will find a search field. Enter a search term here. The list of posts will then be filtered based on this. The search term is used to search through post and comment texts.


Click on "Show/Hide filter" to open the options for filtering posts. You can apply multiple filter criteria to the posts at once. Each filter is joined with an OR connection meaning posts are displayed that fulfill at least one of the criteria.


Displays posts marked as important.


Displays posts marked as urgent.


Displays posts that a reminder has been set for.

Read confirmation

Displays posts that a read confirmation has been set for.


Displays posts marked as favorites.

Category, Applications, More applications

These filter buttons allow you to search for posts by category; these categories are defined in the plugin configuration. Beneath this, all applications are listed, for which plugins have been configured and to which you have subscribed in Intrexx Share. When you select a category, only the applications will be displayed that are assigned to this category.

Click on "More applications" to open a page where more filter criteria can be added from other applications. More information about this topic can be found here.

Due date

The slider can be used to filter posts marked with a reminder for the following time periods:

  • Due next week

  • Due this week

  • Due today

  • Overdue

Intrexx Share differentiates between two types of due dates:

  • The due date is defined using the reminder action
  • The due date is defined in a plugin

The filter does not differentiate between due dates from plugins and from reminders. If you activate the Reminder filter button, only posts, for which a reminder was set, will be shown.


You can filter the posts by date here. The current date is highlighted in the calendar. You can select single dates or date periods by dragging with the left mouse button. Click here for more information about this calendar.


You can define whether the posts should be sorted chronologically or based on the last time a user interacted with a post.


You can filter based on tags from the "Help me" module here.

Filter settings

You can save the current filter settings by clicking on "Save" here. The settings in the "Date" filter and search field will not be included. Click on "Reset" to restore the default filter settings.

Current filter

All active filters are shown above the posts. They can be deactivated here by clicking on "Filter information".

Read confirmation

When creating a post, you can request a read confirmation. To be able to do this, one of the Intrexx Share administrators must have added you to the list of authorized users. The post will then display the "Mark as read" button on the reader's News page, which the reader can use to submit their read confirmation.

The post is then marked as "read" and the number of readers is displayed.

The number of readers is also displayed on the News page of the post creator. By clicking on the link with the number of readers, you can see the profile pictures of the readers. When the mouse hovers over the profile picture, the username will be displayed in a quicktip. More profile data can be seen by clicking on the picture, provided it has been released to you.


Underneath each post, you will find various actions that can be applied to it. Clicking on an action activates it, clicking on it again deactivates it.


Click on "Like" to like the post.

To the right of the "Like" button, the total number of all submitted likes is then displayed. Click on a profile picture to see more information about the user. You can also open the user's personal page from here.

Show more actions

By clicking on "Actions", buttons for additional actions will be shown.


If you activate an action, it will be shown in color next to the Like button. You can click on this symbol to deactivate the action if needed.


Click on "Important" to add weight to a post. You can filter all posts, which have been added to your favorites, in the filter.


Click on "Urgent" to prioritize a post. You can filter all posts, which have been marked as urgent, in the filter.


You can add a post to your favorites by clicking on the "Favorite" button. You can filter all posts, which have been added to your favorites, in the filter.


Click on "Remind me" to set a reminder for the post.

Clicking on this opens a tooltip where the reminder can be scheduled for

  • Today

  • Tomorrow

  • Day after tomorrow

by clicking on the corresponding button.

You can also enter the dates for the start and due date of the post manually by clicking on "Custom".

The reminder status is shown to the right of the reminder button. Once the time of the reminder has started, the user will receive a notification and the reminder status will be updated. The reminder is overdue one day after the due date and the reminder status will be updated again in this case.

To mark a reminder as completed, click on the reminder icon. You will find the "Completed" button in the area that appears. Posts that are set to completed are marked with a corresponding icon. The status to the right of the reminder button will then be updated. You can also delete a reminder from this area. The reminder date and completion status will be reset if you do this.


To share a post, click on "Share". This generates a copy of the post.

Please note that the existing permissions of a post that comes from an application remain unchanged. If there are users in the recipient group, who do not have the appropriate permissions, they will not be able to see this shared post.

Before you click on "Share" and confirm you would like to share the post, you can define who the post is released to. You can also mark the post as important and/or urgent. You can also add a comment to the post before sharing it.

Information about which user shared the post is shown at the top of a shared post. You can see how often the post was shared next to the share symbol beneath the post.

Click on this number to see the profile pictures of the users who have shared the post. Clicking on a profile picture will display additional shared profile information, which can also be used to switch to the user's personal page.


The comment function facilitates fast feedback to a post. Comments can be created directly under the post by clicking on "Add comment".

The comment can be written here and files can be uploaded if needed.

You can like comments as well. You can edit or delete your own comments via the "Options" button.


Smileys can be used in posts and comments. Shortcuts and images for smilies are organized in the "" file which can be found in the portal directory internal/cfg. The characters that will be interpreted as a smiley are shown at the beginning of each line.

#Smiley format SmileyText=imageUrl,width,height,alt
imageTemplate=<img class="emoticon" src="{URL}" width="{WIDTH}" 
height="{HEIGHT}" alt="{ALT}" title="{ALT}"/>		

Here, the colons, semicolons and equals signs must be escaped with a backslash. If a user enters one of the character strings in an Intrexx Share post or comment, the corresponding image as detailed in the "" file will be loaded. The directory (image file path) is listed in the "" file after the smiley shortcut and = sign. Custom smilies can also be stored in directories that are accessible from the server, and shortcuts for these custom smilies can be added to the file. In the entries in the "" file, the width and height of the image appear after the image filename, followed by an alternative text that is displayed in cases where the image cannot be displayed. Below the list of smilies, a template is specified. This generates an HTML tag in the source code of posts and comments when a smiley shortcut is detected. In the placeholder, the corresponding path to the image and the dimensions and the alternate text will be used, depending on the type of smiley selected.

Please note that incorrect entries in the file may lead to malfunctions in Intrexx Share. United Planet accepts no liability in this case, and provides no support.

On Windows 10, you can use the keyboard shortcut Windows key + . to access a list of smileys.

Links to the personal pages of Intrexx Share users can be inserted in posts and comments via @profilename. A profile name, which has the @ symbol as a prefix, will automatically be implemented as a link. When a user clicks on this link, the personal page of the corresponding user is loaded. If you enter an @ symbol and the initial letters of the required user in the post, then a list of the corresponding Intrexx Share users will automatically be displayed. From this list, the target user can be selected. The selected profile name will then be placed in the post, at the current cursor position. If there is only one match, the user will be inserted right away.